Job Description:

Personal Assistant for Real Estate Broker (Temporary Work-from-Home)

Position: Personal Assistant

Type: Temporary (Work-from-Home)

Reports To: Real Estate Broker

Location: Remote (until offices are ready)

About the Role:

We are seeking a highly organized, proactive, and reliable Personal Assistant to support a Real Estate Broker. This temporary, work-from-home position requires a detail-oriented individual who can handle various administrative tasks and assist with the daily operations of the real estate business until our offices are ready. The ideal candidate will have excellent communication skills, a high degree of professionalism, and the ability to manage multiple priorities. Fluent in English and Greek is a must.

Key Responsibilities:

Administrative Support:

Manage and maintain the broker’s schedule, including appointments, meetings, and travel arrangements.

Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.

Prepare, edit, and distribute various documents, reports, and presentations as required.

Client Relations:

Serve as the first point of contact for clients and provide exceptional customer service.

Assist in maintaining and updating the client database, ensuring all information is current and accurate.

Coordinate and schedule property showings, inspections, and meetings with clients.

Transaction Coordination:

Assist in preparing and processing real estate documents, agreements, and contracts.

Coordinate with various stakeholders, including agents, lawyers, and lenders, to ensure smooth transaction processes.

Track and manage deadlines for contingencies, inspections, and closings.

Marketing Support:

Assist in creating and distributing marketing materials, such as property listings, brochures, and newsletters.

Manage social media accounts and update property listings on various real estate platforms.

Support the organization and execution of open houses and virtual tours.

Office Management:

Organize and maintain electronic filing systems, ensuring all records are easily accessible.

Order and manage office supplies, as needed, for the transition to the new office.

Provide support in setting up the new office space once ready, ensuring a smooth transition.

Qualifications:

Experience: Minimum of 2 years of experience as a personal assistant, preferably in the real estate industry.

Proven experience in handling administrative and clerical tasks efficiently.

Skills:

Exceptional organizational and time management skills.

Strong written and verbal communication abilities.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and real estate software (e.g., MLS, CRM systems).

Familiarity with social media platforms and marketing tools.

Attributes:

High level of professionalism and confidentiality.

Ability to work independently and take initiative.

Strong problem-solving skills and attention to detail.

Flexibility to adapt to changing priorities and work environments.

Working Conditions:

This is a temporary, work-from-home position with flexible hours.

Availability to transition to an in-office role once the new office is ready.

, ορισμένου χρόνου, ελάχιστη εργασιακή εμπειρία: 24 μήνες, μερική απασχόληση, μερικώς εξαποστάσεως